The features you love now synched to the cloud!

As of Feb 24th Google has been offering a Microsoft office plug-in that allows you to save docs directly from Office products to your Google Docs account.This is going to help administrators that have Google Apps implemented in their respective districts. This gives us the features that we are used to in Microsoft Word, Excel, and Powerpoint and save everything on the cloud. Instead of teaching people how to create Google Docs from the ground up we can start with the plugin and work our way to the cloud.

This is what you can do with the plug-in:

  • Syncing and sharing documents: Google Cloud Connect tracks, manages, and syncs all changes on your Microsoft Office documents into one updated version for each document. Each document that you sync through Google Cloud Connect gets a unique URL or web address that you can share with collaborators through IM or email. Depending on the privacy setting you’ve selected for the document, other people will be able to click this link and view the document in the browser.
  • Collaborating simultaneously on documents: Google Cloud Connect for Microsoft Office lets you easily share documents with other people. When you add other people as editors to a document, they receive an email letting them know that you’ve shared a document with them. From there, they can open a link to view the document in the browser, or if they want to make edits, they can download the document and open it in Microsoft Office. When an editor makes changes to a document in Microsoft Office, all changes get synced and appear on your screen.
  • Revision history: Using Google Cloud Connect, you can edit a document online and offline. Every time you sync a document, the revisions of a document are stored so you can easily roll back to a previous version. You can go back to any prior revision of a document at any time.

 

Here is a video explaining the plug-in:

 

 

There is some bad news and this is for Linux and Mac users, as of right now Google States “Many of you have also asked about availability for Macs. Unfortunately due to the lack of support for open APIs on Microsoft Office for Mac, we are unable to make Google Cloud Connect available on Macs at this time. We look forward to when that time comes so we can provide this feature to our Mac customers as well.” Hopefully we will see a Mac version in the coming months. Until than I guess we wait and hope Google can figure it out!

 

Also Google had the administrator in mind and they even created an “Introduction Email”:

Dear {user},

We are excited to announce Google Cloud Connect for Microsoft Office, a new product that lets you share and simultaneously edit Microsoft® Office documents with co-workers.

What is Google Cloud Connect for Microsoft Office?

Google Cloud Connect is a plug-in for Microsoft Office 2003, 2007, and 2010 that lets you share and simultaneously edit Microsoft Word, PowerPoint®, and Excel® documents with your co-workers. You get the collaboration benefits of Google Docs, while continuing to use Microsoft Office.

How do I try out Google Cloud Connect?

Google Cloud Connect has been deployed to your desktop, and is available for you to try out now. To do so:

Depending on how you chose to deploy Google Cloud Connect, you might need to add a step describing what your users need to do to install the plug-in.

  1. Open a Microsoft Office Word, PowerPoint, or Excel document.
  2. Click Login on the Google Cloud Connect toolbar that appears in the Office document.
  3. In the bottom section of the Sign in window, click Sign in with a Google Apps account. Then enter your Google Apps email address and click Go.
  4. In the Sign in window for your Google Apps account, enter your password and click Sign in.
  5. Click Grant access.

How does Google Cloud Connect work?

  • Syncing and sharing documents: Google Cloud Connect tracks, manages and syncs all changes on your Microsoft Office documents into one updated version for each document. Each document that you sync through Google Cloud Connect gets a unique URL, or web address, that you can share with collaborators through IM or email. Depending on the privacy setting you’ve selected for the document, other people will be able to click this link and view the document in the browser.
  • Collaborating simultaneously on documents: Google Cloud Connect lets you easily share documents with other people. When you add someone as an editor in a document, they receive an e-mail letting them know that a document has been shared with them. From there, they can open a link to view the document in the browser, or if they want to make edits, they can download the document and open it in Microsoft Office. When another editor edits a document in Microsoft Office, all changes get synced to and will be reflected on your screen.
  • Revision history: Using Google Cloud Connect, you can edit a Microsoft Office document both online and offline. Every time you sync a Microsoft Office document, the revisions are stored so you can easily roll back to a previous version. You can retrieve and revert to any prior revision of a document at any time by clicking the document settings icon and then clicking See Revision History.

Where can I get more information?

To learn more, please visit the Google Cloud Connect Help Center.

-{Name}, Your Google Apps administrator

 

 

To get started head over to http://tools.google.com/dlpage/cloudconnect and download the application or if you are an administrator and you want to deploy it to your organization you can find the pre-built msi here.

 

Will this help you integrate Google docs into your school?

 

Thanks

TJ

 

 

TJ Houston

TJ Houston is the Director of Technology at Shelby City Schools and New London Local Schools for Epiphany Management. TJ leads professional development in all areas of technology and loves developing ways to make teachers, students, and staff's lives easier with the use of technology. TJ also loves photography and his portfolio can be found at http://www.tjshots.com. All of the views on this site are his own.